Category: Payroll Outsourcing

Ella Mitchell May 1, 2020

Hiring a payroll service isn’t as easy as what you might think. You need to make sure that you are hiring the best possible service that you can find. And, in order to be able to do this, you need to ask these questions for payroll processing interviews. These are some of the most common questions that you need to ask before you are hiring any service for doing your payroll. Read on to find more in details.

The experience that the payroll service has

The first thing that you should ask a potential payroll outsourcing company for your business, is to ask them what type of experience they do have.

You don’t want to hire someone that doesn’t have any experience in your type of business. Or, worse, they don’t have much experience in any payrolls, because they are a new company. You want to hire someone that is going to have the right amount of experience for your business.

Do they communicate on a regular basis to their clients?

The other question that you need to ask is if they do communicate on a regular basis to their clients. Or, if they are just doing the payroll month after months, without an update to their client.

This is important because you want to hire a payroll service that is making sure that they are contacting you on a monthly basis before the deadline for the payroll. Then, you will know that you have a service that is going to deliver high-quality work.

What services are included in the fee that you are paying them

What service is included in the package that they are offering you? You don’t want to pay high prices for just one or two services that they provide. The best payroll outsourcing service is those that aren’t paying high fees, but that are getting as many services as that your business might need.

There are companies that are asking fees for each and every service that you need to get done. While other services are including all their services and asking just one fee. Meaning that you are going to get value for money.

Do their workers have the right experience in payroll services?

Everyone at the payroll service that is working with your payroll should have the right amount of experience in payroll. And, this is the last question that you should ask. What type of experience and qualifications do their employees have, that is going to work on your payroll? You need to make sure that they are all experienced and only using people with the right qualifications.

Hiring a payroll service can be hard and frustrating. And, therefore you need to make sure that you are asking the right questions. This is the only way that you can make sure that the payroll service that you are going to hire is the best in the market. Then, you can sleep better at night, knowing that you have the best payroll outsourcing team on your side, that is ensuring that your payroll is done correctly.

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Ella Mitchell May 1, 2020

Inside the ever changing world of payroll service taxes and regulations, preparing and owning a payroll can be a intimidating task.  It involves far more than just determining the salary and statutory deductions such as NHIF, NSSF, and PAYE. Here are six explanations why your organization may want to outsource the payroll processing service.

To save lots of costs and time.

A large organization that has unlimited resources can afford to maintain a large payroll department, but also for a small business, establishing an in-house payroll team can be a huge burden and only adds costs to the business’s bottom line. Consider the huge expenses such as payroll software costs, training costs, printers, printing and distributing pays lips, creating tax documents etc.Time is money and there’s a lot of their time spent in producing payroll service information.Outsourcing your payroll gives you time for you to give attention to the core aspects of your business.


If you opt to do payroll in-house, any errors your staff make can lead to huge penalties from the Kenya Revenue Authority (KRA) or other government institutions. Making payroll servcie mistakes can be costly to the company and painfulto the person who commits them.  No-one wants to really have the government behind their back because of committing errors that could have been easily avoided. It offers you satisfaction, confidence and there is no room for errors whenever using qualified payroll providers who’ve the mandatory resources and expertise to process your company’s payroll service.

Privacy and security

It can be embarrassing and detrimental to employee morale if their payroll data is accidentally or maliciously subjected to other staff. By outsourcing your payroll, sensitive and confidential payroll data is calculated off-site, so there’s nochance of breach in confidentiality.  Payroll providers have technologies that can spot and alert clients to various types of payroll fraud, such as payment manipulation and phantom workers.


Once you outsource payroll processing you don’t need to worry about staffing, training, vacation coverage and other internal issues when youuse a competent, outsourced payroll company check

Team of Experts

The team of experts is continually updated on current trends and changing regulations on payroll management. A team of experts is more attuned to leading Best Practice in the market; they can source to discover the best software. These are in touch and aware of all the statutory requirements. By outsourcing payroll an organization can take advantage of this competency.

No fear for losing your HR staff.

Having one person in your organization doing all your payroll can be a business risk. If they get a fresh job, all their payroll knowledge and secrets walk out of the entranceway with them. Once you outsource your payroll service, you eliminate the worry of losing your valuable HR personnel.


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Ella Mitchell May 1, 2020

There are many things that an employer should know about payroll services. Things that are basic and that you need to know so that you can run your business correctly and doing the payroll the correct way. These are the five basic things that you need to know about payroll services.

Pay periods and paydays

The first thing that you as the employer should know is the pay periods and the paydays of payroll services. There are so many things that you should consider before you decide what pay periods you are going to have and the paydayswhen the salaries are getting paid.

This is so that you can know when you should start doing the payroll for your business. Otherwise, you might miss the deadline and your employees will not get their salaries on time, and then there can be lots of confusing and frustrating.

Collecting payroll and employee taxes

With payroll services, there normally comes payroll and employee taxes. And, if you don’t know how to calculate this correctly, you might end up with a big misunderstanding or you need to pay penalties because you didn’t collect the right amount of taxes from your employee and from your payroll.

This is the one confusing part of doing the payroll. To be able to make sure that you are collecting the right amount of payroll and employee taxes. Not collecting too much and not collecting too little.

Paying and filing taxes

We all hate it when it is time to pay and filing taxes at the end of the book year. Something that you need to do each and every year. If you don’t pay and filing taxes correctly, there are going to be a couple of problems that you might be facing.

This is why it is important for you to make sure that you know everything there is to know about paying and filing taxes. Or, you should consider payroll outsourcing so that an experienced company can do this for you.

The law and regulations about payroll taxes

Different states have different laws and regulations about payroll taxes. And, this can mean that you are going to struggle if you don’t know the law and regulations about payroll taxes in your state.

This is one of the reasons why payroll services are so difficult to do if you don’t have the right experience. This is the only way that you can make sure that your payroll is done according to your laws and regulations.

Hiring a payroll outsourcing company to do all these for you

There isn’t a better way to do your business’s payroll each and every month. You can hire a payroll outsourcing company to do all these things for you. Meaning that you don’t really need to worry about any of these facts about payroll services. For more details you can read here

When it comes to payroll, there are a couple of things that you need to know about it. This is the only way that you can make sure that you are doing everything correctly and according to the laws. If you are hiring a payroll outsourcing company, these things aren’t really necessary to know. Continue reading..

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